Senior Program Coordinator

Rutgers University, United States

Updated: 2 months ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details


Position Information


Recruitment/Posting Title Senior Program Coordinator
Job Category URA-AFT Administrative
Department Rutgers Health Services
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. 
Posting Summary
Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for Rutgers Health Services.
Among the key duties of the position are the following:
  • Provides confidential, executive-level support and calendar coordination to the Assistant Vice Chancellor of Health and Wellness under the Division of Student Affairs in Rutgers Student Health.
  • Coordinates assessment and evaluation projects for Rutgers Student Health including collecting, analyzing, and maintaining health & wellness data (administrative, clinical and student) from assessments and Medicat.
  • Acts as the liaison to the Rutgers Immunization Group, reviews and verifies student immunizations compliance in the Rutgers Immunization Portal and interfaces with the University Registrar to resolve immunization-related issues.
  • Works closely with the Office of Clinical Affairs and Student Health administration to review the immunization requirements for required standard immunizations and vaccination requirements.
  • Acts as departmental liaison with internal and external departments and organizations.
  • Provides overall coordination and oversight for activities and budgets related to professional development for all Rutgers Student Health (Medical, CAPS, HOPE, Administration).
FLSA Nonexempt
Grade 05
Salary Details
Minimum Salary 68278.480
Mid Range Salary 84393.980
Maximum Salary 100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s degree in a related field and at least two (2) years of relevant experience in a program coordination or administrative function in a health care setting; or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Good communication skills and computer literacy.
  • Comprehensive knowledge of immunization requirements and common international immunization equivalents.
  • Full understanding of HIPPA and FERPA. Interacts effectively with a wide range of academic and health professionals, students, parents and vendors.
  • Ability to multi-task and embrace change.
  • Ability to work under constant deadlines and maintain a detail-oriented approach to each task.
  • Ability to manage multiple conflicting priorities.
  • Demonstrates computer competency and proficiency in Microsoft Office Suite, Qualtrics, and qualitative analysis skills.
  • Demonstrated communication skills both written and oral.
  • Ability to perform statistical analysis.
  • Medicat.
Preferred Qualifications
  • Five (5) years of experience in a health care setting and competence in Medicat.
Equipment Utilized
  • Computer with Microsoft Office, Teams, and other software programs for administrative duties.
Physical Demands and Work Environment
Special Conditions

Posting Details


Posting Number 25ST2474
Posting Open Date 12/11/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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