Senior Program Administrator (Rutgers Community Arts)

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Posted: Unknown

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Salary:

Summary:

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Details

Posted: 26-Nov-25

Location: New Brunswick, New Jersey

Categories:

Project/Program Management/Planning
Staff/Administrative

Internal Number: 264012

Position Summary:

Rutgers, The State University of New Jersey is seeking a Senior Program Administrator (Rutgers Community Arts) for Mason Gross School of the Arts (MGSA). This position plays a key role in managing and coordinating community engagement and outreach activities, with a focus on both local and regional initiatives. Reporting directly to the Associate Dean for Finance & Administration, this position is responsible for developing and fostering partnerships with both internal and external stakeholders in support of recruitment, summer activities, P-12 engagement, and fundraising initiatives, among other schoolwide priorities.
Among the key duties of the position are the following:

• Collaborates with MGSA leadership team, including deans, chairs/directors, and staff to ensure seamless coordination of community arts programs.
• Leads in shaping and implementing innovative curriculum initiatives across a variety of art disciplines (music, theater, dance, art & design, filmmaking). Designs and/or manages the coordination of arts programs for a diverse audience, including Pre-K to 12th students, adult learners, and arts enthusiasts.
• Oversees program assessment and accreditation processes for various programs to ensure quality and compliance with institutional standards.
• Manages the administrative operation of the programs, including budgeting, staffing, and other logistical details.
• Cultivates and maintains partnerships with external and internal constituents, including potential donors, community partners, and other stakeholders to support fundraising and external funding efforts and community outreach activities.

Minimum Education and Experience:

• Bachelor's degree in a relevant field and at least five (5) years of administrative experience in a community arts program or nonprofit organization or relevant program management experience.
• Equivalent professional experience can also be considered if the candidate demonstrates a deep understanding of community arts programming and leadership.

City: New Brunswick

State: NJ

Equipment Utilized:

• Several software applications in support of operations, including and not necessarily limited to, online payment, registration, and processing applications, Microsoft 365 Office Suite, Google Suite of applications, WordPress, and ArtSpace.
• Will learn any software applications RU uses for expense management, procurement, time keeping, personnel appointments, payroll, grant submission, scheduling, facilities, event management, communications, website and social media maintenance and updates, and any and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment:

• Must be able to operate effectively within a fast-paced environment, balancing the administrative demands of the position with the need to build relationships and represent RCA at external events.

Special Conditions:

• Frequent travel, particularly within New Jersey, to develop and maintain partnerships with community organizations, schools, and other stakeholders.
• Must have fexibility with work hours, including evenings and weekends, to support events, performances, and community outreach efforts.

Salary: $82,166 - $92,000

Posting Number: 25ST2430

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About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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