Senior Administrative Assistant

We are currently seeking a full-time, on-site, Senior Administrative Assistant in the School of Music. This position provides high level administrative support to the Director of the School of Music. The pay for this position is $17.50/hr.

Primary Responsibilities:

• Maintain and reconcile School of Music accounts to ensure accurate transfers and payments
• Track payments for expenditures and prepare reports for the Director.
• Compile financial data to prepare budget projections.
• Manage purchasing including processing P-card transactions, payee certifications, direct invoice vouchers, purchase requests, and petty cash.
• Screen calls and visitors; coordinate Director’s correspondence, meeting scheduling, and reports.
• Coordinate school secretary’s assignments to ensure quality and timeliness of work; provide input on annual evaluation.
• Order music for ensembles
• Order office supplies
• Arrange lodging and receive/process paperwork for guest artists.
• Assist search committees with recruitment activities.
• Other duties as assigned.

Required Qualifications:

• A High School diploma or GED.
• Three or more years in general office experience required.
• Knowledge of budgeting, hiring practices, contracts, and student financial aid.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.

Preferred Qualifications:

• Experience in academic setting.

Benefits:

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• Purdue will not sponsor employment authorization for this position.
• A background check will be required for employment in this position

Purdue Fort Wayne is an EEO/AA.