Office Administrators

University of Utah, United States

Updated: about 3 hours ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 27 Apr 2026

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Office Administrators
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Please see Special Instructions for more details.
Interview process includes brief Reading Comprehension and Excel Skills tests.
Announcement
Details


Open Date 01/27/2026
Requisition Number PRN44128B
Job Title Office Administrators
Working Title Program and Admin Specialist - Pathology
Career Progression Track P00
Track Level P4 - Advanced, P3 - Career, P2 - Developing
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
This is an onsite position at Huntsman Cancer Research North . Monday – Friday, 8am – 5pm. 40 hours per week.
VP Area U of U Health - Academics
Department 00247 - Pathology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 24,722 - 77,167
Close Date 04/27/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Department of Pathology has an immediate opening for an Office Administrator to coordinate aspects of the daily office environment, and to provide primary support for a collaborative initiative called the Mountain West Microbiome Alliance, or MoWMA .
Responsibilities include office maintenance, ordering office supplies, and processing financial transactions. Coordinates office equipment maintenance and initiates facility repair requests with building management and/or outside vendors. Works closely with department faculty on coordination of engagement initiatives including planning and logistics of special events. Coordinates and schedules internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities access, maintenance, supply management, and various back office functions.
This position also plays a key role in driving the MoWMA initiative between the University of Utah and partner universities. As the primary support for the program, you will help bring faculty together by coordinating monthly seminars, annual offsite meetings, and specialized training events. You’ll manage weekly video collaboration sessions and provide essential logistical and administrative support to ensure smooth operations. This is an opportunity to contribute to a dynamic, cross-institutional effort that fosters innovation, knowledge sharing, and impactful partnerships. Ideal for someone passionate about advancing academic collaboration and eager to grow professionally in a highly collaborative environment.
Learn about the great benefits of working for the University of Utah here .
The department may choose to hire at Job Level II, III, or IV, based on business need and budget.
Responsibilities
RESPONSIBILITIES
  • Process financial transactions.
  • Support Faculty in the Clinical Pathology Division.
  • Support Research Faculty in a collaborative initiative.
  • Plan and coordinate special events.
  • Serve as the primary support for a collaborative initiative between the University of Utah and partner universities.
  • Coordinate and manage monthly seminars, annual offsite collaboration meetings, and occasional training events.
  • Organize and facilitate weekly video collaboration sessions.
  • Provide comprehensive logistical and administrative support for all initiative-related activities.


    • This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
    Minimum Qualifications
    EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
    Department may hire employee at one of the following job levels:
    Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
    Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
    Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
    Preferences
    PREFERENCES
    • Knowledge of University of Utah financial systems.
    • Experience in Event Coordination.
    • Strong organizational skills to manage multiple activities and deadlines.
    • Excellent written and verbal communication for interacting with faculty and partner institutions.
    • Comfortable with video conferencing platforms (e.g., Zoom, Teams) and basic office software (Word, Excel, PowerPoint).
    • Ability to anticipate needs and resolve logistical challenges quickly.
    • Skilled at working with teams across institutions.
    • Familiarity with academic environments and faculty support.
    • Ensures accuracy in scheduling, documentation, and event logistics.
    • Can handle changing priorities and occasional travel for offsite meetings.
    • Professional and responsive in supporting faculty and stakeholders.
    Type Benefited Staff
    Special Instructions Summary
    Interview process includes brief Reading Comprehension and Excel Skills tests.
    Additional Information
    The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
    Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
    Director/ Title IX Coordinator
    Office of Equal Opportunity and Affirmative Action (OEO/AA)
    383 University Street, Level 1 OEO Suite
    Salt Lake City, UT 84112
    801-581-8365
    oeo@utah.edu
    Online reports may be submitted at     oeo.utah.edu
    For more information: https://www.utah.edu/nondiscrimination/
    To inquire about this posting, email:     employment@utah.edu or call 801-581-2300.
    The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
    This position may require the successful completion of a criminal background check and/or drug screen.
    https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

  • * What is your highest level of completed education?
    • None
    • High School Diploma or Equivalent
    • Associate Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate Degree
  • * How many years of related work experience do you have?
    • Less than 2 years
    • 2 years or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more, but less than 10 years
    • 10 years or more, but less than 12 years
    • 12 years or more, but less than 14 years
    • 14 years or more
  • * Are you legally authorized to work in the United States?
    • Yes
    • No
  • * Will you now or in the future require visa sponsorship for employment?

    (Open Ended Question)


    • Applicant Documents
    Required Documents Optional Documents
  • Resume
  • Cover Letter

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: employment@utah.edu

     


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