Large-Scale Digitization Project Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Large-Scale Digitization Project Assistant

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Temporary Employee - Non-Exempt

Job Description

The Large-Scale Digitization Project Assistant position will be a 12-month term appointment with a possible extension. Under the supervision of the Director of the IPC & LIBRA, who is serving as Project Manager for Penn’s participation in a large-scale digitization project, the Assistant will be responsible for the preparation of outgoing and incoming shipments. LIBRA retrieval and reshelving work will be done using the Caiasoft Inventory Control software and will require operating a forklift in high-bay shelving.  This project involves meeting monthly targets and specific deadline dates. The position will report to LIBRA in West Deptford, NJ.  

 

Job Responsibilities 

• Retrieve requested material and prepare items for physical delivery. 
• Apply appropriate project criteria (e.g.: sizing, condition) to selected items.  
• Charge out items to the project and prepare shipping manifests. Navigate ALMA records and make use of the notes field as required.  
• Stage items on shipping carts and prepare shipping manifests. 
• Discharge items returning from digitization and refile discharged items.  
• Perform routine maintenance of forklift, including charging and watering of the battery. 
• Work collegially and collaboratively with all LIBRA staff. 

Qualifications 

• Current certification to operate an orderpicker (forklift) preferred. 
• HS Diploma required, college degree preferred. 
• Warehouse experience is preferred. 
• Familiarity with bibliographic, holding and item records in a library setting. 
• Familiarity with library systems, in particular Alma and Caiasoft. 
• Ability to work independently, exercise judgment, show initiative, high-level of attention to detail. 
• Excellent communication skills. 
• Basic computer skills in a Windows computing environment. 
• The ability to move boxes of up to 25lbs and push crates of up to 200lbs. 

Job Location - City, State

West Depford, New Jersey

Department / School

University Library

Pay Range

$7.25 - $32.02 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.