Executive Assistant

University of South Carolina, United States

Updated: about 12 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: ;

Posting Summary


Logo
Posting Number STA00031PO26
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/131924
Job Level P2 - Professional
Business Title (Internal Title) Executive Assistant
Campus Upstate
Work County Spartanburg
College/Division USC Upstate College/Division Level
Department UPS Vice Chancellor for Finance & Administration
State Pay Band 5
Approved Starting Salary $45,133
Advertised Salary Range $45,133 - $50,615; Salary commensurate with education and experience.
Location of Vacancy USC Upstate, Spartanburg, SC
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.




Position Description


Advertised Job Summary
Executive Assistant for the Vice Chancellor for Finance and Administration
University of South Carolina Upstate
STA00031PO26
Spartanburg, SC
Provide administrative assistance to the Vice Chancellor for Finance and Administration, and as needed in the areas managed by the Vice Chancellor, which include Bookstore, Budget and Resource Planning, Facilities Management, University Police, Bursar’s Office, Purchasing, and Professional Development.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Bachelor’s degree and 5 years related experience in business management, public administration, or administrative services; or equivalency. Microsoft WORD, Microsoft Outlook, Microsoft PowerPoint and Microsoft Excel.
Knowledge/Skills/Abilities
A successful background check is required. Excellence in customer relations; considerable abilities in office procedures; high level of organization; excellent verbal and written communication skills. Manages confidential information appropriately.


Job Duties


Job Duty
Provide clerical support to the Vice Chancellor for Finance & Administration in managing the day-to-day operations of the department (ex. maintain calendar and activities of the office; process invoice payments through PeopleSoft; evaluate requests and operational demands for information required by other administrative offices; facilitate and coordinate in a professional manner support services as required by the office to provide maximum utilization of time to meet schedules and project deadlines.
Essential Function Yes
Percentage of Time 30
Job Duty
Evaluate a variety of business documents and assess work requirements, scheduling activities and workflow to provide financial and business information. Produce financial spreadsheets and analytical reports as required by the Vice Chancellor.
Essential Function Yes
Percentage of Time 10
Job Duty
Make travel arrangements for the Vice Chancellor for Finance & Administration; process TAs and Expense Reports in PeopleSoft.
Essential Function Yes
Percentage of Time 5
Job Duty
Provide clerical support as needed by other offices of Finance & Administration, e.g. purchasing office supplies, completing and submitting PeopleSoft payment requests and travel documents, and making other purchases as needed.
Essential Function Yes
Percentage of Time 5
Job Duty
Process and submit Payment Requests for charges (other than those paid by the Chancellor’s Office) for the Commission on Higher Education.
Essential Function Yes
Percentage of Time 5
Job Duty
Maintain VISA State purchasing card account records.
Essential Function Yes
Percentage of Time 5
Job Duty
Coordinate contracts, MOUs and FOIA request reviews with USC legal office. Coordinate review for signature chancellor signatures and routing for signatures with chancellor office.
Essential Function Yes
Percentage of Time 40


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 01/13/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicant
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition Program
  • Dependent Scholarships
  • Employee Assistance Program (EAP)
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/201368
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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