Business Manager

North Carolina State University, United States

Updated: 2 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Posting Information


Posting Number PG194338EP
Internal Recruitment No
Working Title Business Manager
Anticipated Hiring Range $95,000 - $96,394
Work Schedule Monday - Friday, 40 hours/week, Limited flexible work arrangements may be available, including virtual/hybrid work locations.
Job Location Raleigh, NC
Department Physics
About the Department
The Physics Department provides: (1) High quality Physics instruction to the University community through courses in introductory physics; (2) educational opportunities for undergraduate and graduate students in physics through high quality curricula, faculty, and research programs; (3) outreach programs that advance scientific knowledge. Our research programs cover a diverse spectrum including astrophysics, general relativity, condensed matter theory and experiment, computational physics, biophysics, nanoscale science, physics education, experimental nuclear physics, particle and nuclear theory, and experimental atomic and molecular physics. The department enrolls approximately 110 graduate students and 140 undergraduate physics majors. The department size is approximately 56 faculty members. While working in this department, you will be expected to foster a supportive and welcoming environment.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
  • Medical , Dental , and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!


Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Business Manager will serve as the department’s strategic operations leader, ensuring financial, administrative, and human resource functions support the Department Head’s vision and objectives. This role reports directly to the Department Head, with dotted-line reporting to the College’s Assistant Dean for Culture, Talent, and Human Resources, and the Assistant Dean for Finance and Business Management. 
Key responsibilities include:
Financial Administration / Budget Management:
  • Independently manage all non-contracts and grants funding sources, including state appropriations, gifts, and foundation funds; coordinate contracts and grants activities with the college research office.
  • Develop, monitor, and analyze departmental budgets; prepare forecasts, conduct variance analyses, and provide actionable insights to leadership.
  • Maintain compliance with federal, state, university, college, and departmental policies, developing systems to ensure adherence across functions.
  • Approve, process, reconcile, and report department-wide and special-purpose financial transactions.
  • Compile and summarize complex financial data to support strategic decision-making, resource allocation, and departmental planning.



Business Operations / Strategy & Leadership:
  • Lead and oversee the department’s business operations, providing strategic guidance to the management team.
  • Contribute to long-range strategic planning, goal-setting, and growth projections for the department.
  • Serve as the primary departmental resource for financial and HR problem-solving, policy interpretation, and administrative guidance.
  • Collaborate with college and university offices to provide guidance on funding sources, compliance, and operational policies.
  • Take ownership of functional areas, ensuring high standards of accuracy, independence, and efficiency.

Human Resources & Staff Management (20%)
  • Supervise, manage, and train administrative staff responsible for budgets, HR, and other departmental functions.
  • Serve as a backup to ensure operational continuity during staff absences or transitions.
  • Provide guidance on recruitment, hiring, position management, training, and retention processes in compliance with all applicable regulations in partnership with the department’s HR Specialist.
  • Foster collaborative and supportive relationships within the department and across campus.

If you are a proactive, strategic thinker with a strong track record in financial and administrative leadership and enjoy guiding teams while managing complex operations, we encourage you to apply.
Other Responsibilities
This position collaborates directly with the department head to develop and maintain business continuity plans, ensuring uninterrupted office operations despite all staff changes or turnover.

Qualifications


Minimum Education and Experience
Requires post-baccalaureate credentials with 5+ years of relevant experience; a bachelor’s degree with 5+ experience including or exceeded by 1-2 years of supervisory experience may be substituted for the advanced qualifications on an exceptional basis.
Other Required Qualifications
  • Working, as well as ability and desire to increase, knowledge of  financial and accounting management experience, including GAAP knowledge, budget management, and financial reporting.
  • Demonstrated  knowledge of, as well as the ability and continual desire to learn, federal, state, university, and departmental policies and procedures, with demonstrated experience developing and implementing policies.
  • Proven ability to work independently with a high degree of accuracy, take ownership of functional areas, maintain attention to detail, prioritize tasks, meet deadlines, and handle confidential matters with discretion..
  • Proven leadership and supervisory experience, with a strong capacity for collaboration, mentoring, and developing staff while fostering teamwork and initiative.
  • Excellent oral, written, and interpersonal communication skills; strong analytical, organizational, and planning abilities.
  • Skilled in decision-making, problem-solving, and implementing effective solutions for non-routine challenges.
  • Experience with Google Suite, Microsoft Suite, Finance and HR management systems.
Preferred Qualifications
  • Graduation from a four-year college or university with a degree in Accounting, Finance, Business Administration, related business area, or equivalent experience;
  • Background in higher education, understanding its policies, procedures, and operational environment.
  • Familiarity with PeopleSoft Financial and Human Resource systems, including practical application in day-to-day operations.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required No
Commercial Driver's License required No

Recruitment Dates and Special Instructions


Job Open Date 11/10/2025
Anticipated Close Date Open Until Filled
Special Instructions to Applicants
Please include a cover letter, resume and contact information for three professional references. 

Position Details


Position Number 00043164
Position Type EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Medical Emergencies
Department ID 170601 - Physics
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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