Business Associate

Rutgers University, United States

Updated: 28 days ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details


Position Information


Recruitment/Posting Title Business Associate
Job Category Staff & Executive - Healthcare
Department Clinical Affairs
Overview
RUTGERS BIOMEDICAL AND HEALTH SCIENCES OFFICE OF CLINICAL AND HEALTH AFFAIRS
The RBHS Office of Clinical and Health Affairs leads and supports a diverse array of interprofessional clinical, health, education, and research initiatives that promote Rutgers Biomedical and Health Sciences as a premier academic health system. Working collaboratively with partners across Rutgers, our clinical affiliates, and other stakeholders, we also advance innovative, strategically important projects and initiatives that ensure an exceptional clinical learning environment and improve the health and well-being of our Rutgers community and New Jersey constituents. Learn more about our team members at: https://academichealth.rutgers.edu/clinical-health .
Posting Summary
Rutgers, The State University of New Jersey is seeking a Business Associate within the Office of Clinical and Health Affairs.
This is a temporary, time-limited position serving in the capacity of Business Associate to support operations, strategic initiatives, projects and communications during a transitional period. The role operates with a high degree of independence, exercises sound judgment, and ensures compliance with university policies and procedures while delivering exceptional service to faculty and staff. Attention to detail, strong advisory skills, and the ability to guide stakeholders and consistently meet deadlines are essential. As a primary liaison to campus units, the Business Associate facilitates efficient workflows, supports program operations, and manages highly confidential and sensitive information daily.
This position is externally funded and co-terminus with the availability of external funds.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
  • Is a strategic partner to the Executive Director. Coordinates and communicates project and initiative objectives, requirements, timelines, and deliverables, ensuring alignment and timely progress across stakeholders.
  • Manages multiple high profile project schedules, work plans, assigns and tracks tasks, and ensures deadlines and key milestones are consistently met.
  • Serves as the primary point of contact and a trusted partner to university leadership by supporting human resources and administrative initiatives, offering informed guidance, and collaborating with internal and external stakeholders to ensure effective implementation and informed decision-making.
  • Develops and maintains dashboards, reports, project trackers, communications, and related tools to clearly convey initiative status, scope, and outcomes to leadership and campus partners.
  • Provides comprehensive administrative, operational, and financial support to advance departmental and institutional priorities.
  • Designs, documents, and implements workflows, business processes, and standard operating procedures to streamline operations and enhance efficiency.
  • Maintains organized records, databases, and shared resources to support accurate information management, compliance, and timely issue resolution.
  • Conduct research, collect and analyze data, and prepare summaries or recommendations to support departmental planning, operational improvements, and decision-making.
  • Monitors compliance with university policies, procedures, collective bargaining agreements, and regulatory requirements, escalating issues as appropriate.
  • Maintains high-level knowledge of University policies and procedures, especially related to human resources, Procurement, and Finance, and serves as a key content resource for all management, faculty, and staff.
  • Ensures all work products and documentation remain confidential and meet the highest standards of the department and the project.
  • Keeps abreast of all pertinent federal, state and Rutgers’ regulations, laws and policies as they presently exist and as they change or are modified.
  • Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  • Performs other related duties as assigned.
FLSA Exempt
Grade 99H
Salary Details The maximum budgeted for this position is $125,000.
Minimum Salary 75,000
Mid Range Salary 125,000
Maximum Salary 175,000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs
Position Status Full Time
Working Hours 37.5
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description Short-Term Assignments
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Temporary Staff Appointment - Salaried 12 Month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s degree in health or social sciences, business administration, information management, or a related field.
  • Five (5) years of progressive management level experience in complex organizations, with a proven ability to lead change management initiatives and oversee large, multifaceted projects.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Skilled at managing multiple concurrent programs, synthesizing large amounts of information, and providing independent recommendations.
  • Strong communication, presentation, and client service skills.
  • Proficient in Microsoft Office, online collaboration tools, document management platforms, and project management software, with advanced Excel and PowerPoint capabilities.
Preferred Qualifications
  • Advanced degree preferred.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
  • Standing, sitting, walking, and hearing.
  • No special vision requirements.
  • Lifting up to 25 lbs.


WORK ENVIRONMENT:
  • Office environment. Moderate noise.
Special Conditions

Posting Details


Posting Number 25ST2631
Posting Open Date 12/18/2025
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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