Assistant Director of Graduate and Transfer Admissions

Embry-Riddle: A Global Leader in Aviation and Aerospace 

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. 

The Opportunity 

The Assistant Director serves as a key resource for graduate and transfer students, providing guidance and support throughout the admissions process via phone, email, virtual meetings, and other platforms. This role requires in-depth knowledge of university programs, financial aid, international admissions standards, and institutional policies.

Key responsibilities include:

Application and Student Interaction

•  Review and process student applications, rendering admissions decisions using systems such as Campus Solutions, Imaging, Workflow, and Salesforce/CRM.
• Assist applicants from various programs, including the English Language Institute (ERLI), Pathways (ERLI/Pathways, Accelerated/Combined/4+1), MS/PhD Tracks, Dual Master's, intra-university transfers, and students who have been dismissed or suspended.
• Respond promptly to inquiries and tasks related to graduate and transfer student applications.
• Provide comprehensive support through phone calls, both incoming and outgoing, to prospective, admitted, and non-admissible students.
• Conduct in-person and virtual counseling sessions with prospective students and families, offering guidance on the admissions process.
• Confirm eligibility and program details for MS/PhD applicants, including term availability, degree programs, minors, specializations, and key deadlines.
• Collaborate cross-functionally with departments such as Records, Financial Aid, ISSS, Advising, and others to facilitate smooth progression through the enrollment funnel.

Quality Assurance

• Ensure data accuracy across CRM and related systems by developing and executing audit reports.
• Monitor and maintain statistical data on prospective and applicant cohorts through regular file audits.
• Support the development and revision of transfer guides to ensure accurate and up-to-date information for prospective transfer students.

Event Assistance & Participation

• Represent the Office of Graduate and Transfer Admissions at key events such as Open House, Preview Day, and Orientation.
• Collaborate with graduate faculty to organize and coordinate ERAU Information Sessions for various programs.
• Actively participate in monthly departmental meetings to contribute to ongoing initiatives and updates.
• Assist with recruiting graduate and transfer students through online platforms, as well as at local and out-of-state recruitment fairs when needed.

Transfer Portal Back-Up

• Provide course equivalency assessments and academic degree information to prospective transfer students. 
• Evaluate and verify transfer course credits to ensure accurate credit articulation. 
• Develop and update transfer equivalency rules to facilitate seamless credit transfer for prospective students. 
• Maintain and update Transfer Portal data as necessary to ensure accuracy and completeness.

Perks Await You at Embry-Riddle! 

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.   

• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. 

• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

Qualifications

Required Education and Qualifications: 

• Bachelor's degree

Required skills, knowledge, abilities:

• Exceptional Customer Service & Organizational Abilities
• Strong Communication Skills
• Conflict Resolution
• Cultural Competence
• Data Analysis and Report Writing
• Working knowledge of Microsoft Office Suite, SharePoint and any student information system
• Cross-Functional Collaboration with Various Stakeholders
• Independent and Team-Oriented Work Style

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site  and search for requisition number R310870. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

Cover letter 

Full Resume 

Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website . 

*Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact  eraujobs@erau.edu  and should not reach out to hiring managers or staff.