Administrative Associate I

Job Title

Administrative Associate I

Agency

Texas A&M University

Department

Biology

Proposed Minimum Salary

$15.85 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job
The Administrative Associate I performs general office support duties to ensure efficient daily operations and provide administrative assistance to staff, faculty, and students.

Opportunities to Contribute

• Manages front‑office operations by answering phones and public inquiries, assisting walk‑ins including students, faculty, and staff, and providing general customer service support.

• Supports student course logistics by accepting late homework, rescheduling students into same‑week makeup labs, coordinating disability services exams, and maintaining required course exam and record retention files.

• Provides administrative and clerical support to the Senior Office Associate, Associate Director, Technical Lab Coordinator, faculty, and teaching assistants with administrative projects, reports, databases, scheduling, and office procedures.

• Handles course and office materials management including ordering and receiving course materials, assisting with office supplies and equipment, maintaining the order database, and filing records for the Introductory Biology Program.

• Maintains academic and operational documentation by updating office procedure manuals, regulations, T.A. training handbooks, and related instructional or operational materials.

• Supports exam and instructional logistics through copying, scantron management, key production, MARS coordination, and secure filing of exams and exam records.

Qualifications

• High school graduation or any equivalent combination of education and experience.

• One year of experience in general office or clerical work.

• Working knowledge of word processing and spreadsheet programs.

• Interpersonal skills.

• Keyboarding skills.

• Ability to multi-task and work cooperatively with others.

A well-qualified candidate for this position will also possess:

• More than one year of experience in general office or clerical work.

• Adobe photoshop, Microsoft Word and Excel.

Salary: $15.85 per hour

What you need to do

Apply! Submitting a cover letter, resume’/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

The Department of Biology at Texas A&M University is responsible for research and teaching within the vast disciplines of the biological sciences, from molecular cell biology to ecology and evolutionary biology. Our faculty perform cutting-edge research in a wide array of biological sciences in the laboratory and in the field. Our graduate research programs prepare scientists for careers in academia, industry and government and enhance our understanding of the central role of biological systems in the global environment. Our undergraduate students gain a firm foundation in modern biological sciences to prepare them for a multitude of careers that depend on a solid understanding of biology. To learn more, please visit us at https://www.bio.tamu.edu/ .

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month 

• Automatic enrollment in the Teacher Retirement System of Texas   

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance  for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.