Program Coordinator, Portfolio Operations

• ​​Full-time​, 2 Year Fixed Term  

• HEW 7 + 17% Superannuation and Flexible Working Arrangements 

• Based at the ​Melbourne CBD​ campus, ​and hybrid ways of working​ 

About You 

The Program Coordinator supports with coordination activities in accordance with Project and Program delivery best practices, must have prior knowledge and experience with project and and program management and coordination experience. The role ensures governance compliance, accurate reporting and delivery assurance aligned to the approved program scope, milestones and funding period. Responsibilities include supporting program governance forums, reporting and financial review activities, risk and issue hygiene and operational coordination. 

A core requirement of the role is understanding and applying the RMIT Project Execution Framework governance processes. The incumbent will review delivery artefacts, confirm adherence to required standards and advise Program and Project Managers on required corrective actions. The role contributes to delivery assurance and program close-out by identifying gaps, inefficiencies and improvement opportunities within the approved program scope. 

Key Accountabilities 

• Review project and program data, provide clear analysis and present insights against agreed metrics for Portfolio Managers, Program Managers and governance groups. 

• Support the development and consistent application of portfolio processes that govern cost, quality and schedule, enabling early identification of variances. 

• Work with program teams to maintain accurate schedules, ensuring baselines, status and forecasts remain current. 

• Maintain dependency views and support teams to meet agreed plans. 

• Maintain governance tools including resource planning registers, financial trackers and portfolio controls. 

• Support Portfolio Ways of Working with a continuous improvement mindset. 

• Support program cadence and ensure compliance with governance practices and reporting cycles. 

• Analyse financial information and maintain tools used for forecasting, accruals, budgets and financial reporting. 

• Draft or update PMO templates, standards and processes where improvement is required. 

• Review Projects to confirm compliance with RMIT standards, budgets and delivery timelines and advise on corrective actions. 

• Provide secretariat support for governance forums including preparation of papers, minutes and action tracking. 

• Support onboarding and offboarding processes to ensure timely access, equipment and induction activities. 

• Coordinate scheduling, room bookings and logistics related to delivery and implementation work. 

• Manage vendor invoicing processes including tracking, receipting and liaison with Finance to resolve issues. 

• Conduct delivery assurance reviews to identify risks, issues, root causes and areas requiring corrective action and escalate where appropriate. 

Key Selection Criteria 

• Minimum 2 to 3 years of experience as a project, program management and/or coordinator in a technology delivery environment. 

• Strong attention to detail with proven capability to manage time, prioritise work and maintain accuracy under pressure. 

• Strong proficiency in Microsoft Office and familiarity with delivery or PMO tools. 

• Demonstrated commitment to collaboration, inclusion and constructive communication. 

• Ability to work with integrity, maintain confidentiality and build effective working relationships. 

• Ability to work independently, meet deadlines and adapt to changing priorities. 

• Strong written and verbal communication skills with the ability to prepare high quality documentation and reports. 

• Demonstrated ability to interpret governance requirements and support compliance across multiple programs. 

Essential: 

• Experience supporting governance, reporting and delivery processes within a technology or PMO environment. 

• Experience supporting financial tracking, forecasting or procurement processes. 

• Experience maintaining RAID logs, schedules or delivery artefacts. 

• Ability to support multiple stakeholders and manage competing priorities. 

• Strong organisational and coordination skills. 

Desirable: 

• Experience working within PRINCE2, PMBOK or equivalent delivery frameworks. 

• Experience with tools such as Jira, Confluence, Smartsheet or similar. 

• Understanding of higher education operating environments. 

• Experience contributing to continuous improvement or process uplift initiatives. 

• Experience supporting stage gate or assurance reviews. 

Qualifications 

• Relevant tertiary qualifications and experience in project, program or PMO coordination, or an equivalent combination of experience and education. 

• Certification in PMBOK (CAPM, PMP) or PRINCE2 desirable. 

Working with Children Check 

Appointment to this position is subject to holding a valid Victorian Working with Children Check and other checks as required by the specific role. Maintaining a valid Working With Children Check is a condition of employment at RMIT. 

About the ​Portfolio​ 

The Operations Portfolio enables integrated, enterprise-wide delivery to support high quality student and staff experiences. The Portfolio brings together key operational and enabling functions including Enabling Services Reform, Enterprise Projects and Business Performance, Legal Services, Finance, Procurement, Data and Analytics, Information and Technology Services, Health Safety and Risk, Property Services, and the Office of the Chief Operating Officer. 

The Portfolio houses significant delivery and operational capabilities across the staff and student journeys and plays a critical role in bringing the RMIT strategy to life across the globe. Each function supports the University’s global operations both directly and through its controlled entities.  
The Information Technology Services (ITS) function provides RMIT University with current and emerging  
Technology systems and services. Our vision of “unleashing technologies to enable great experiences for  
RMIT communities” supports a proactive and leading-edge technology ecosystem, mindset and delivery  
empowering the advancement of the University’s commitment to advancing Lifelong Learners. 

To Apply 

Please submit your CV and covering letter addressing ​your suitability​ for this position by clicking on the ‘Apply’ link at the top of this page.  

For further information about this position, please see the Position Description hyperlinked below or contact Marcus Logan via email marcus.logan@rmit.edu.au . 

Position Description  

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.    

#LI-Hybrid 

Applications Close:
6 Feb 2026 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms) . To discuss adjustment requirements, please contact Dani, v ia talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers .

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