Executive Assistant to the Director General

Priority will be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Boucherville 

Organizational Unit: Industrial Research Assistance Program 

Classification: AS-2 

Tenure: Continuing 

Language Requirements: Bilingual Imperative CCC/CCC 

Work Arrangements:

Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.

At NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the hiring team using the contact information below.

Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

We are looking for a qualified Executive Assistant to the Director General to support the Industrial Research Assistance Program (IRAP). The Executive Assistant to the Director General would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

Reporting directly to the Director General - Québec, the Executive Assistant plays a key role in contributing to the effectiveness of management through their versatility and by providing professional and efficient administrative support. The Executive Assistant establishes front-line contacts with internal and external clients, responds to complex and confidential requests, and ensures that their actions are aligned with the organization’s strategic objectives.

The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Candidates must respond to all pre-screening questions in detail in order to be considered. Failure to do so will result in automatic disqualification.

College diploma (DEC) in office technology, accounting and management techniques, or business administration techniques.

Attestation of collegial studies (ACS) in office technology, secretarial studies, administrative management, or office coordination is generally an asset.

A combination of high school education and work experience may be considered.

For information on certificates and diplomas issued abroad, please see Degree equivalency

• Significant experience* in providing administrative support services at a senior management level- including managing and prioritizing all aspects of a busy executive office.
• Significant experience* in drafting and proofreading minutes, memos and letters.
• Significant experience* with MS Office suite products such as Word, Excel, PowerPoint, Outlook and Teams.
• Significant experience* providing administrative support services to an executive within a federal government context, such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Experience using Sharepoint would be an asset.

*Significant experience is defined as two (2) to six (6) of experience.

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Bilingual Imperative CCC/CCC 

Information on language requirements and self-assessment tests

Candidates will be assessed on the basis of the following criteria:

• Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
• Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to follow directions, provide information, explain processes and respond to queries.
• Ability to compose, proofread and edit documents and correspondence in both official languages.
• Ability to manage a number of files in parallel, set priorities, and meet established deadlines.
• Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
• General knowledge of the objectives, procedures and structure of the NRC-IRAP is an asset.

• Management services - Communication (Level 2)
• Management services - Conceptual and analytical ability (Level 1)
• Management services - Initiative (Level 2)
• Management services - Results orientation (Level 2)
• Management services - Teamwork (Level 2)
• Management services - Client focus (Level 1)

For this position, the NRC will evaluate candidates using the following competency profile(s):  Management Services

View all competency profiles

From $68,047 to $80,289 per annum. 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

• In 2025, the NRC has been chosen as one of Canada’s Top Employers for Young People, the National Capital Region’s Top Employers and Forbes Canada’s Best Employers.
• Relocation assistance will be determined in accordance with the NRC's directives.
• This position is being advertised internally and externally simultaneously, however first consideration will be given to internal NRC applicants.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (24161) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 3439909603 

Closing Date: Thursday, July 24, 2025 - 23:59 Eastern Time

For more information on career tools and other resources, check out Career tools and resources

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.