Project Management Support Specialist - Fort Collins

Colorado State University, United States

Updated: about 5 hours ago
Location: Fort Collins, COLORADO
Deadline: 21 Jul 2025

Posting Details
Posting Detail Information


Working Title Project Management Support Specialist - Fort Collins
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202500946AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range $70,000 - $85,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 07/21/2025
Description of Work Unit
CEMML is a research, education and service unit within the Warner College of Natural Resources at Colorado State University (CSU). CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations.
To learn more about CEMML’s contributions to land management, our mission, vision, and values, visit http://www.cemml.colostate.edu /.
Position Summary
This position will work with Project Managers (PMs) and the Principal Investigator (PI) currently employed at the Center for Environmental Management of Military Lands (CEMML), Colorado State University. As a Project Management Support Specialist, the incumbent will share many of the same responsibilities as the PMs/PIs, working collaboratively on common goals that satisfy the needs of individual projects. The incumbent will be exposed to all aspects of the PM’s/PI’s work responsibilities, including, but not limited to:
  • Completing required reporting to the sponsor
  • Reviewing and preparing required deliverables
  • Providing support to off-site employees regarding a variety of topics
  • Assisting with recruiting and hiring new staff, preparing position descriptions, evaluating, interviewing, and participating in candidate selection.
  • Assisting with budget and proposal development
  • Assisting with procurement request support
  • Assisting with the development of employee risk management and safety resources
  • Supporting other as needed technical tasks


This position will provide ecological support and technical assistance supporting natural resource and Integrated Training Area Management (ITAM) projects across the US. ITAM specific tasks include supporting military training land repair and maintenance, GIS support, data collection efforts, providing QA/QC support on deliverables, assisting with information management, project documentation, and providing planning and decision support for the implementation of projects at military installations. Natural Resource Management support will include, but not be limited to, managing and monitoring wildlife and plant species data, performing surveys, monitoring ecosystems, supporting communications between CEMML staff and base sponsors, and writing and reviewing reports on a variety of topics including, but not limited to, threatened and endangered species, special status species, invasive species, plant communities, and habitat restoration. This support currently occurs at DoD installations spread across the CONUS as well as in Alaska and Hawaii.
This position qualifies for hybrid/in-office work. In-office work will occur at the main CSU campus in Fort Collins, Colorado.
Required Job Qualifications
  • BA/BS in biology, environmental science, forestry, natural resources management, GIS, or a closely related field.
  • The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.
  • Must possess a valid drivers license or the ability to obtain one by the position start date.
  • A minimum of five (5) years of post-degree professional work experience in the areas mentioned above (may include up to two years of graduate school experience).
  • A minimum of five (5) years of experience providing GIS support and cartographic maps to federal sponsors.
  • Experience working with the Department of Defense (DoD) and other federal land-management agencies, including demonstrated experience working on military lands and knowledge of DoD instructions, directives, guidance, and processes.
  • Excellent written and oral communication skills.
  • Experience with ArcPro (preferred) or ArcGIS 10.6 or higher.
  • Proficient with the Microsoft Office suite of programs.
  • Experience with field data collection, database management, data analysis, map composition, and developing metadata files.
  • Experience collecting natural resources data on a Global Positioning System (GPS), tablets, and similar devices; and/or the use of Collector/Field Maps, Survey 123.
  • Familiar with the execution of natural resource/ITAM programs on military lands.
  • Experience working in a highly structured organization and experience interacting with stakeholders and supporting project sponsors.
  • Demonstrated experience with military Integrated Natural Resources Management Plans, Integrated Cultural Resources Management Plans, Integrated Wildfire Management Plans, Range Complex Master Plans, and Range Safety Plans.
  • Experience providing editorial support in writing, developing, and reviewing management plans, survey memos, technical reports, and presentations.
  • Experience working on complex projects and tasks collaboratively and productively in multidisciplinary environments.
  • Experience evaluating, hiring, training, and/or supporting project staff.
  • Knowledge of federal, state, and local laws, regulations, and requirements regarding environmental protections (e.g., Clean Water Act, Endangered Species Act, Migratory Bird Treaty Act, NEPA, Sikes Act, etc.).
  • The ability to work outdoors in rough terrain and inclement weather includes walking long distances. Ability to lift to 40 pounds occasionally without assistance.
Preferred Job Qualifications
  • Master’s degree (MS or MA) in biology, environmental science, forestry, natural resources management, GIS, or a closely related field.
  • Eight (8) or more years of relevant post degree professional experience in the areas listed above.
  • Eight (8) or more years of experience writing risk assessments and safety plans regarding natural resource management.
  • Five (5) or more years of experience working within a university/academic setting with faculty, researchers, and university support offices.
  • Experience executing land reclamation projects that include heavy equipment and soil, water and vegetation management. Have a working knowledge of heavy equipment types and their capabilities.
  • Experience identifying land restoration requirements while on the training lands. Experience documenting concerns about land restoration requirements.
  • Experience collating, tracking, reviewing, and commenting on data and reports from contractors and/or subordinates to ensure that all documentation and deliverables are complete and comply with professional/contractual standards.
  • Experience with business travel logistics, procurement, and resource acquisition.
  • Experience developing, implementing, and ensuring adherence to Standard Operating Procedures (SOP) that meet organizational requirements.
  • Experience supporting the process of securing external funding to include writing proposals and generating and tracking budgets.
  • Experience establishing and maintaining effective working relationships with colleagues and clients, as demonstrated by effective coordination and execution of multiple projects and staff simultaneously.

Essential Duties


Job Duty Category Project Management Support
Duty/Responsibility
  • Establish/guide timelines and provide assistance for project completion.
  • Consistently communicate in a respectful and professional manner with multiple offices and with all levels of management, coordinate/collaborate with interdisciplinary teams, and regularly and routinely communicate with internal and external offices, partners, project sponsors, vendors, and stakeholders.
  • Interact with project sponsors.
  • Gain knowledge and applicability of various funding mechanisms.
  • Meet regularly, as needed, with project sponsors and employees.
  • Help address issues/concerns. Council employees and seek assistance from CSU support systems and the PI/PM.
  • Help support the development of employees and their work-related issues.
  • Help respond to project solicitations and develop and track project budgets.
  • Help evaluate purchases, leave, vehicle use, etc.
  • Help support procurement requests and material/supplies/equipment tracking.
  • Help track expenses/budget to ensure project completion at no deficit.
  • Help coordinate and administer land management projects, contracts, purchase orders, equipment rentals, and acquisition of as-needed supplies and materials.
  • Help coordinate equipment repair schedules and oversee the management of parts inventory to ensure optimal operational efficiency.
  • Help PI/PM establish/guide timelines and provide assistance for project completion.
  • Help PI/PM advertise, recruit, serve as a search committee member/chair, and help the PI/PM hire employees who meet project needs. Help develop position descriptions, determine job qualifications; evaluate, interview, and select candidates.
  • Support the project PI/PM in fiscal and administrative responsibility for projects, resources, and staff.
Percentage Of Time 40
Job Duty Category Technical Support
Duty/Responsibility
  • Support technical needs of off-site employees, either by direction to other experts or one-one/one-to group
  • Produce technical reports using Subject Matter Expert opinion(s)
  • Provide editing/technical services for reports including Subject Matter Expert opinion(s).
  • Use MS Office Suite, Adobe, and ArcGIS for data analysis, submission, and report development
  • Use ArcPRO to assist in data configuration, map making, and presentations.
  • Review/assist with agreement deliverable development.
  • Provide as needed technical support to projects and initiatives within areas of expertise.
Percentage Of Time 40
Job Duty Category Reporting
Duty/Responsibility
  • Provide weekly, monthly, and quarterly reports to the project PI/PM.
  • Help develop long-range program budgets and monitor expenditures to ensure proper allocation of program funding. Ensure CSU-CEMML staff have the resources and supplies to execute tasks
  • Tracks project for monthly/quarterly reports. Adhere explicitly to all reporting standards and timelines.
Percentage Of Time 10
Job Duty Category Supervision
Duty/Responsibility
  • Help PI/PM hire and supervise full-time and temporary employees
  • Help PI/PM to motivate and coach team members to ensure successful staff and project performance.
Percentage Of Time 5
Job Duty Category Contractor Oversight
Duty/Responsibility
  • Help the PI/PM oversee and perform quality control on land sustainment subcontracted activities. Ensure such activities are being executed in compliance with the SOW and adhere to all local policies and sponsor expectations.
Percentage Of Time 5

Application Details


Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, unofficial (or official) transcripts, and the contact information for three professional references. References will not be contacted without prior notification to candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Special Requirements/Other - Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance. Furthermore, candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal backgro
Search Contact HR_TA@colostate.edu
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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