Part-Time Program Coordinator, Center for Public Scholarship - Oxford College of Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Emory Public Scholarship Center is seeking a part-time Program Coordinator (32 hours per week) to assist with the operational facets of the center's public programs and events. Reporting to the Assistant Director, this role is crucial for the effective dissemination of academic knowledge to public audiences.

 

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

 

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Prior experience in event management or academic program coordination.

ADDITIONAL JOB DETAILS:

• This is not an administrative support position.
• Actively contributes to the development and roll-out of new programs or initiatives, ensuring their logistical and operational success.
• Coordinate all aspects of event planning, from the contracting process for speakers to logistical arrangements.
• Assist in updating and maintaining the center's website and social media presence.
• Coordinate marketing materials and communications for specific events and programs.
• Assist the Assistant Director in gathering data and insights to inform the Center’s strategic planning.
  
• Manage speaker communication and ensure executed speaker agreements.
• Act as a liaison between the Center’s staff and external vendors, and clients, maintaining clear and timely communication.
• Coordinate travel arrangements and accommodations for the center and festival speakers.
• Prepare and review expense reports, invoices, and budget documentation, ensuring accuracy and adherence to financial guidelines.
• Help in creating and distributing post-event surveys and gather feedback from clients and attendees for continuous improvement.
• Assist with events on campus
• Design, implement, and coordinate various elements of the center's public programs.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

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