Orthopedic Surgery Residency Program Administrator - Administrative Associate 2

Position Summary:

Under the direct supervision of the Education Manager, and in consultation and with regular direction from the Residency Program Director, the Residency Program Administrator is responsible for managing the daily administrative activities of the residency program as outlined in the Accreditation Council for Graduate Medical Education (ACGME) Common Program and Specialty Program Guidelines for Graduate Medical Education. In addition, the Residency Program Administrator is responsible for the direct supervision of the residency program student worker and serves as a primary liaison between the Residency Program Director, residents in-training, program faculty, the University of Minnesota's (Central) GME Office, Surgical Administrative Center (SAC), affiliated teaching sites and others concerning residency program matters. The Residency Program Administrator serves as the first point of contact for the residency program and possesses a spirit of cooperation, support and understanding for working with resident physicians, medical students, department leadership, faculty and other administrative and clinical support personnel.

This position will be performed in a hybrid work environment. Work is performed in a planned split between on-site and remote locations. The supervisor will determine the appropriate balance that meets the needs of the department and the other priorities for workplace flexibility.

Department Commitment to Professional Development

• Attend annual ARCOS conference (Association of Residency Coordinator in Orthopedic Surgery)
• C-TAGME certification support   
   

Job Duties:

50%- Manage compliance with General Program Policies and Procedures 

• Review, update, and maintain Department of Orthopedic Surgery Policy and Procedure Manual
• Coordinate, prepare, and distribute academic calendar for the year. 
• Assist in developing and maintaining residency curriculum and schedules
• Monitor duty hour compliance 
• Coordinate all evaluation processes for the residency program
• Manage all components of resident files, including evaluations, semi-annual review reports,   and academic and administrative records
• Coordinate residency in-training and board exams
• Coordinate all processes related to residency program review

20%- Manage governing body requirements compliance

• Manage data required for required governing body reports and databases, such as ACGME Accreditation Data System (ADS), AAMC Electronic Residency Application Service (ERAS), the National Residency Matching Program (NRMP), etc.
• Monitor compliance with ACGME and American Board of Orthopaedic Surgery  (ABOS) requirements
• Maintain accreditation documentation
• Act as a liaison between the UMN Central GME office, ACGME, and other external stakeholders
• Monitor resident compliance with UMN HR and training policies

10% -Coordinate resident recruitment and selection

• Serve as the first point of contact for the recruitment of residents
• Assist the Program Director and Education Manager in implementing recruitment plan
• Assist in the planning and coordination of applicant interviews

10%- Coordinate resident onboarding, orientation, and graduation

• Review and maintain onboarding documentation
• Assist in the planning and execution of all events related to resident onboarding, orientation, and graduation

10%- General education administration

• Oversee time away process for residents
• Assist in scheduling and arranging quarterly faculty meetings, Program Evaluation Committee (PEC) meetings, Clinical Competency Committee (CCC) and other regularly scheduled meetings as needed
• Serve as point of contact to residents, faculty, and staff regarding all matters concerning residency program
• Assist residents in navigation of HR aspects including resident wellbeing, PTO, work related injuries, etc.
• Collaborate with Orthopedic Surgery Medical Student Coordinator on medical student rotations, educational activities, and the transition of medical students into Orthopedic Surgery Residency
• Supervise education student worker

Required Qualifications:

• BA/BS with at least 2 years of experience or a combination of related education and work experience equal to six years
• Advanced proficiency in Video Conferencing (Zoom and Teams), Microsoft Word, Powerpoint, and Excel
• Excellent verbal and written communication skills
• Demonstrated ability to collaborate with a team
• Demonstrated proficiency in Google applications
• Demonstrated ability to organize and present complex information

Preferred Qualifications:

• Experience in graduate medical education, undergraduate medical education, or healthcare education
• Commitment to inclusivity in the workplace
• Previous experience working with Surgeons or Physicians
• Experience creating or coordinating complex schedules 

To learn more about the Department of Orthopedic Surgery, please visit: med.umn.edu/ortho .

Pay Range: $30.29 - $36.06 per hour ($63,003-$75,004 annually); depending on education/qualifications/experience

Time Appointment Category: 100% Appointment  

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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