Medical Program Assistant

The Department of Radiology, University of Wisconsin - Madison, School of Medicine & Public Health is seeking a Medical Program Assistant to provide direct support to faculty and fellows. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and travel. The successful applicant will be able to work collaboratively to provide support to faculty in areas of clinical, research and teaching.

• 40% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 10% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• 30% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• 10% Serves as the primary contact and subject matter expert for specified program policies and procedures
• 10% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Required:
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Excellent organizational and time-management skills with a keen attention to detail. Ability to plan and carry out work without direct supervision.
- Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization.
- Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment.
Preferred:
- Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience.

Typical hours between 8:00am to 4:00pm

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $22.00 HOURLY
Depending on Qualifications
The starting salary for the position is $22.00 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation. holidays, and sick leave; competitive insurances and saving accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/ )

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Alex Scaffidi
aascaffidi@wisc.edu
608-262-7480
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Medical Program Assistant(HS009)

A53-MEDICAL SCHOOL/RADIOLOGY/RADIOLOGY

University Staff-Ongoing

310731-CP

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
To request a disability or pregnancy-related accommodation  for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR)  in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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