Grants and Contracts Specialist (Intermediate – Principal Level)

Job Summary:

The Department of Medicine (DOM) Research Office has an opening for a full-time University Staff Open Rank Grants and Contracts Specialist (Intermediate – Principal Level). As a Grants and Contracts Specialist, you will be responsible for complex and varied research, financial, and analytical work related to grant review and management. The primary responsibilities of this position are to assist Principal Investigators (PIs) with the submission, administration, and management of research grants and contracts, as well as responsible for the financial, accounting, and procurement transactions and their policies. This position will report to the Research Office Program and Grant Manager. The position provides centralized support to the DOM Divisions Research Administrative teams to ensure compliance with all Federal, State, Sponsor, and University policies & and procedures.

Key Responsibilities:

• Interpretation of federal and state policies.
• Analyze current and past financial and performance data to provide financial projection forecasting for faculty (one-on-one meetings).
• Submit, monitor, and review internal finance reconciliations utilizing finance systems and databases (e.g., effort reporting, award closeouts, etc.).
• Perform routine audits of payroll as well as other research expense transactions for Principal Investigators, fellows, and staff to ensure expenses are properly calculated and encumbered in their appropriate accounts.
• Establish fund accounts in coordination with the Office of Grants and Contracts (OGC) and the disbursement of subcontracts.
• Reconciliation of subcontract and consultant invoices and coordinate communication with sponsors and Principal Investigators.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Medicine at the University of Colorado Anschutz Medical Campus is the largest clinical department in the School of Medicine. With more than 1,000 faculty, 192 residents, and 200 fellows distributed in 14 divisions, our clinical, research, and academic programs attract the best providers, investigators, staff, and students from around the world who are transforming the future of health care.  In addition to our exemplary performance, we continue to have strong standings in national rankings in all our academic missions. Our Department Chairperson remains committed to evolving the Department and meeting the ever-changing needs of healthcare and our patients.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor’s degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• One (1) year of professional level experience in a business or financial analysis role.

Senior Level:

• A bachelor’s degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• Two (2) years of professional level experience in a business or financial analysis role.

Principal Level:

• A bachelor’s degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• Three (3) years of professional level experience in a business or financial analysis role

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in research administration, grant funding, forecasting, financial management and budgeting.
• Experience with University of Colorado software and applications [e.g., InfoEd (proposal development and routing); m-Fin (financial reporting); CU Marketplace (procurement); PeopleSoft HCM and Finance; Concur Travel and Expense System].
• Experience with NIH ASSIST.
• Experience in submitting and managing large, multi-disciplinary, multi-institutional NIH research grants.
• Experience in interpreting and applying policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.
• Experience in accounting and/or finance responsibilities.

Knowledge, Skills, and Abilities:

• Knowledge of the regulatory policies associated with the construction and submission of federal and private foundation grants (e.g., HIPAA and human subject protection, animal protocols).
• Excellent written and verbal communication skills.
• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to work on multiple projects simultaneously.
• Remain detail-oriented with changing priorities.
• Adaptability to grant application-specific guidelines and the needs of different Principal Investigators (PIs).
• Ability to work independently following training.
• Customer service-oriented to work with diverse faculty and staff in multiple departments.
• Ability to collaborate and form effective working relationships.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until May 21st , 2025.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as:

Intermediate Level: $52,312 – $66,541

Senior Level: $56,553 – $71,936

Principal Level: $65,036 – $82,726

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .