Event Coordinator

The University of Arizona, United States

Updated: about 5 hours ago
Location: Tucson, ARIZONA
Job Type: FullTime
Deadline: Yes




Sign In
Create Profile



Event Coordinator
Tucson, AZ, United States
|
req23362
Apply Now
Share
Save Job
Posted: 7/15/2025

Back to Search
Event Coordinator
Posting Number req23362
Department Arizona Student Unions
Department Website Link https://union.arizona.edu/
Location Main Campus
Address Tucson, AZ USA
Position Highlights The Event Planning Office within the Arizona Student Unions is looking to hire an Events Coordinator (Conference and Events Planner I). This position will manage Alcohol Permits and interface between the EPO and the University's Risk Management Team, to ensure information flows correctly between the Unions and the client and will manage collection of permits. This position will also manage student group room bookings in the Student Union Memorial Center (SUMC) and serve as the central point of contact for UArizona student groups reserving space in the SUMC; ensure rooms are available at requested dates and times, maintain up-to-date reservations in the master calendar, and coordinate room bookings for guests and events expecting over 100 attendees.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities
  • Manage Alcohol Permits - Permit management, communication with event planners, UAPD and risk management. Must have knowledge of UArizona's alcohol procedures and answer emails and phone calls pertaining to alcohol use on campus.
  • Manage student group room bookings in Student Union Memorial Center - serve as central point of contact for UArizona student groups needing to reserve space in the SUMC; ensure rooms are available at requested dates and times and that reservations are kept current in master calendar.
  • Develop proposals for potential customers and coordinate pending bookings of events focusing on customer needs, logistics and operational capabilities. Work directly with catering, vendors, and event services staff to ensure all event logistics and catering options/menus are presented to the customer accurately and effectively. 
  • Supervise student workers - hires, trains, schedules and directs the work assignments of student workers, ensuring they understand and meet expectations of positions.
  • Receives and process money for event planning. Invoices; posts money to the account; relays any necessary billing information to Accounts receivable. Prepares and sends Reservations/Catering confirmations and invoices to customer. Distributes information to appropriate personnel.  

Knowledge, Skills, and Abilities: 

  • Knowledge of scheduling and contract administration.
  • Knowledge of Microsoft Office Suite, particularly Excel.
  • Skill in public relations and handling complaints.
  • Ability to communicate effectively.

Physical Requirements: 

  • Ability to lift/move 20lbs. 
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • 1 year of relevant work experience required.
Preferred Qualifications
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category University Operations
Benefits Eligible Yes - Full Benefits
Rate of Pay $22.77 - $28.46
Compensation Type hourly rate
Grade 6
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
Career Stream and Level PC1
Job Family Conference & Events
Job Function University Operations
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Johnique Woods
johniquew@arizona.edu
Open Date 7/15/2025
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

Apply Now
Share
Save Job

 
  © 2024 The Arizona Board of Regents on behalf of The University of Arizona
Equal Opportunity Employer Vets/Disabled


Similar Positions