Departmental Program Administrator

Department program administrator responsibilities are a critical to the success and vitality of the Fisheries, Wildlife and Conservation Biology (FWCB) Department at the University of Minnesota. This position reports to the Administrative Director, with some work directed by our department head, providing administrative program support to a diverse group of faculty, staff and students. In partnership with the director of undergraduate studies, the primary role of this position will be to support the needs of the growing Fisheries, Wildlife and Conservation Biology undergraduate major. In addition, the department program administrator will support the front office and contribute to other departmental services, and occasionally support the Conservation Sciences graduate program.  
The work of this position requires a high level of organization, flexibility, and collaboration. The needs of our students and faculty are unique and equally important. The FWCB Department has 20 faculty, 50 staff, 230+ undergraduate students, and 35+ graduate students. 

60% Academic Program Management
• Oversee and manage the following programs in CourseDog: Fisheries, Wildlife and Conservation Biology undergraduate major; Conservation Sciences MS and Ph.D. programs. 
• Develop and implement workflows and processes for scheduling courses, proposing new courses, and general teaching cadence
• Coordinate annual classroom and teaching schedules in consultation with the department head, and the directors of the undergraduate and graduate programs
• Monitor and facilitate course fee budgets and allocations
• Monitor and facilitate course enrollment
• Monitor and update program information and facilitate the curriculum approval process
• Compile and analyze student data to make recommendations for curriculum and course decisions
15% Undergraduate Recruitment and Recognition
• Work with CFANS communication staff to develop and execute strategies to increase student engagement, and promote program courses
• Develop, coordinate, and plan events for undergraduate students in FWCB
• Develop, coordinate, and plan FWCB recruitment events
• Facilitate the scholarship and fellowship process in partnership with the FWCB scholarship committee and Conservation Sciences graduate program
• Monitor and forecast balances for FWCB scholarship and fellowship accounts 
• Support scholarship committee, finance staff, and department head in the selection and awards process
25% Administrative Support
General Departmental Administrative Support
• Oversee administrative office ordering and supply inventory and needs
• Responsible for mailing 
• Assist members of the department with room scheduling, as needed
• Responsible for the parking validation for visitors
• Department contact for all facilities-related requests, issues, and needs
• Manage biannual space use audits and related reporting requirements
• Manage key database, requests, and issuance
• Other managerial tasks as needed

Required Qualifications:
• BA/BS or a combination of related education and work experience equal to 4 years.
• Excellent interpersonal and communication skills with an ability to work collaboratively with diverse audiences
• Proficient with Microsoft and Google suites, with the drive to learn new systems as needed
• Demonstrated experience effectively working independently and as part of a team
Preferred Qualifications:
• Experience working at the University of Minnesota, to include knowledge of University systems such as, CourseDog, class scheduling, and website platforms (e.g., Drupal)
• Demonstrated experience using PeopleSoft applications
 

Fisheries, Wildlife and Conservation Biology is a robust research and teaching department with a large undergraduate major, and a healthy population of graduate students. The mission of the department is to inspire and create solutions for biological conservation and management in a diverse and changing world.

Pay Range: $25.50 - $28.00; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment  (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).