Associate Producer, New Work Development Center - School of Drama - College of Fine Arts

Details

Posted: Unknown

Location:

Salary:

Summary:

Summary here.

Details

Posted: 04-Jul-25

Location: Pittsburgh, Pennsylvania

Type: Full-time

Categories:

Staff/Administrative

Internal Number: 2023462

The newly formed Center for New Work Development will provide producing support for Carnegie Mellon University's School of Drama and Pittsburgh's established theaters and arts institutions to generate new work initiatives, spearhead funding for these ideas, and facilitate a more comprehensive creative experience for the artists, students, and audiences of Pittsburgh. The Center will be a connective, collaborative hub between a R1 research university and multiple regional theaters to develop new theatrical work and sustain the live performance industry in Pittsburgh and around the country.

The Associate Producer will play a key role in the successful implementation of the newly established Center for New Work Development, reporting directly to the Artistic Directors. A multifaceted role encompassing business administration, company management, and production coordination, the Assistant Producer will work closely with faculty, students, artists, and external partners to execute each new work project. This position is essential in managing the day-to-day operations of the Center, seamlessly coordinating programming logistics, processing any necessary payroll and HR paperwork, and ensuring the Center's compliance with grant guidelines and university policies. The Associate Producer will also spearhead marketing and community engagement efforts for the Center. This role offers a dynamic opportunity for someone who is passionate about supporting innovative work in a collaborative, academic environment. The ideal candidate will be a flexible and resourceful arts administrator who can manage multiple responsibilities and positively contribute to the overall success of the Center's mission.

Position Key Responsibilities

• Financial and Office Administration

  • Manage day-to-day financial operations by processing and tracking all expenses, invoices, and payments related to the Center's activities while maintaining full compliance with Carnegie Mellon University's financial guidelines and policies

  • Assist the Sponsored Projects Administrator with monthly financial reconciliations, preparing quarterly forecasts, and offering recommendations for budget improvements

  • Maintain healthy, proactive, and efficient office standards and practices for the Center

• Production and Company Administration

  • Coordinate project timelines, schedule meetings, distribute essential documents, and execute key deadlines for the Center's year-round programming

  • Maintain the Center's compliance with union standards and helping cultivate positive relationships with performance unions (AEA, SDC, USA, IATSE)

  • Organize airfare, housing, and logistical arrangements for out-of-town artists, acting as the primary contact for payments, travel, and accommodations for staff and guests

  • Assist the Co-Artistic Directors with the student and local actor casting processes

• Marketing and External Relations

  • Support the branding and public launch of the Center including the creation of the website, season graphics, initial press materials, and mass email communications

  • Develop audience engagement strategies and coordinate all marketing efforts across partners

  • Plan and execute quarterly community engagement initiatives related to the Center's programming, fostering connections amongst the local arts community

  • Engage with students and artists by attending rehearsals and leading project meetings, focusing on providing a productive and educational experience for all involved

• 
  Artistic Research and Archiving
  

  • Participate in the script/project review process for the Center, helping manage the associated communications and maintain deadlines for any reviewers

  • Develop systems to maintain up-to-date and accurate digital & physical archives of the Center's operations and programming

Essential Qualifications

• Bachelor's degree

• At least 5 years of experience as a staff member or administrator within a higher educational institution or large nonprofit arts institution

• Strong organizational and project management skills with an ability to handle multiple projects simultaneously, meet deadlines, and maintain an acute attention to detail

Preferred Qualifications

• Positive and effective communicator with high emotional intelligence, able to foster compassionate, productive conversations amongst various community members

• Familiarity with, or experience in, university financial, payroll, or human resources systems

• Proficiency in digital tools, such as project management software, financial systems, and computer applications for coordinating schedules, communications, and budgets

• Experience in or aptitude for marketing and press relations, both strategy and execution

• Familiarity with, or experience in, the Pittsburgh theater and arts community

• Commitment to creating a safe, empowering environment for all people

Position Details

• Full-time staff position with a competitive salary and comprehensive benefits package

• 18-Month Appointment, with opportunity for renewal (pending further funding)

• Flexible, hybrid work schedule that includes time on the Oakland campus, downtown Pittsburgh, and remote

Review Process

• Selected applicants must complete a successful background check

• Applicants for this position must be currently legally authorized to work for Carnegie Mellon University in the United States. CMU will not sponsor or take over sponsorship of any employment visa for this opportunity.

Questions

• Contact professor Rick Edinger (ledinger@andrew.cmu.edu )

Application Instructions

• Please submit a cover letter highlighting your qualifications for this position, as well as a resume or C/V, and a list of 3 professional references by DATE.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits , take well-deserved breaks with ample paid time off and observed holidays , and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Academic Program Administration

Position Type

Staff - Fixed Term (Fixed Term)

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit "Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance