Administrative Program Coordinator - LBJ Women's Campaign School

Job Posting Title:

Administrative Program Coordinator - LBJ Women's Campaign School

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Aug 01, 2025

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This is a full-time, temporary position ending on August 31, 2026, with potential for renewal based on business need and funding availability.

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values , and leadership .

Benefits: The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance. 

We Train the People Who Change the World.

The LBJ Women’s Campaign School (LBJWCS) at The University of Texas at Austin is a nonpartisan, issue-neutral leadership program that equips women with the skills, confidence, and network they need to run for office, manage campaigns, and create lasting political change. Through training, mentorship, and a vibrant alumni community, we’re empowering changemakers to step into political leadership—and we’re just getting started.

Purpose

This position will play a key part in advancing LBJ’s events, marketing, and program operations, while working closely with the Business Affairs, Communications, and Finance teams.

Responsibilities

Duties include but are not limited to:

Program Coordination & Operations

• Assist in planning and executing engaging virtual and in-person events for current participants, alumni, and the public.

• Manage event logistics including venue booking, catering, travel arrangements, materials preparation, photography coordination, and payment processing.

• Support course delivery and participant engagement through platforms such as Canvas and Chronus.

• Assist with the LBJWCS mentorship program including mentor outreach, recruitment and matching.

• Coordinate admissions operations and help onboard new class members.

• Develop and improve internal systems to enhance day-to-day operations and program efficiency.

• Provide administrative support to the Executive Director, including scheduling, correspondence, , and travel coordination.

• Assist in hiring and supervising student workers and interns.

Marketing & Communications

• Assist with content creation for social media, newsletters, and program website.

• Help expand our audience and strengthen our brand through press outreach and digital storytelling.

Stakeholder Engagement & Fundraising

• Provide responsive support to participants, speakers, mentors, donors, and other key stakeholders.

• Assist in planning and executing advisory board and steering committee meetings.

• Contribute to community-building through personalized outreach and relationship management.

• Track program participation and key performance indicators to support data-driven analysis and reporting.

• Works with Executive Director in grant writing, donor communication, and post-event follow-up.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in a relevant field and a minimum three years’ experience coordinating or administering programs.

• Proven ability to work with varied populations successfully. Proven experience coordinating complex events or programs.

• Exceptional organizational skills, attention to detail, and follow-through.

• High level of proficiency in other Microsoft Office programs: Excel, PowerPoint, Word, Outlook etc.

• Demonstrated ability to meet deadlines and to successfully identify, organize, and complete tasks independently and in a team environment.

• Professional demeanor with excellent written and verbal communication skills.

*Relevant education and experience may be substituted as appropriate.  

Preferred Qualifications

• Proven experience managing interns, volunteers, or student workers

• Experience using related UT Austin system such as FRMS, Define, Canvas and other related web/mainframe applications.

• Background in campaign strategy, public policy, or political engagement.

• Demonstrated ability in program evaluation and performance measurement.

• Graphic design and content creation experience 

Salary Range

$49,000 + depending on qualifications

Working Conditions

• In-person and virtual participation required for some evening and weekend classes

• Standard office conditions, including repetitive use of a keyboard

Required Materials

• Resume/CV

• Letter of Interest

• 3 work references with their contact information; at least one reference should be from a supervisor

Finalists will be asked to provide:

• Transcript

• Writing samples, including:

  • Marketing materials (flyers, one-pagers, etc.)

  • Email newsletters

  • Social media posts or campaigns

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.