Administrative Assistant 4, Department of Teaching and Learning, College of Education [R0147782]

The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, Department of Teaching and Learning, College of Education [R0147782].

ROLE of the POSITION

The Administrative Assistant IV (AAIV) plays a critical role in supporting the daily operations and strategic initiatives of the Department of Teaching and Learning. This position provides advanced administrative and financial support, acts as a liaison between internal and external stakeholders, and ensures the smooth execution of departmental processes. The AAIV position requires a high level of judgment, leadership, and supervisory responsibility, contributing to the overall efficiency and professionalism of the department. The individual in this role must also possess knowledge of the department's academic programs and work closely with faculty and staff to support the admissions process for both master's and doctoral students.

Key Responsibilities

• Provide high-level administrative support to the Department Chair, faculty, staff, and students.

• Serve as the resource person and liaison for the department with internal and external stakeholders.

• Manage departmental budgets including operations, student wages, and travel.

• Monitor financial records and ensure sufficient funds are available to support the department throughout the fiscal year.

• Handle purchasing of materials and supplies, travel expenses, and other administrative financial duties.

• Reconcile p-card transactions and submit spend authorizations.

• Process supplier invoice requests and complete independent contract service agreements.

• Coordinate and support departmental events and meetings.

• Process accounts payable transactions through Workday.

• Assist with faculty and staff recruitment efforts.

• Supervise, train, and evaluate student employees and support personnel.

• Provide mentorship and leadership in daily operations and team coordination.

• Work with faculty and staff to support admissions processes for master's and doctoral students.

• Maintain working knowledge of department programs and assist students, faculty, and prospective applicants with relevant information.

• Compile and summarize information including announcements, correspondence, and policy documents using accurate grammar, punctuation, and formatting.

• Develop and maintain effective and efficient recordkeeping systems.

• Ensure confidentiality and security of sensitive information and documentation.

PROFILE of the DEPARTMENT/COLLEGE

As part of a Hispanic-Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), the College of Education is committed to advancing equity, access, and social justice through innovative practice, collaborative engagement, and high-quality service. The Administrative Assistant IV will play a key role in supporting these goals by contributing to an inclusive, respectful, and professional work environment.

The successful candidate will demonstrate a commitment to educational equity, diversity, inclusion, and racial justice in administrative practices and day-to-day interactions with students, faculty, staff, and community partners. UNLV seeks to recruit and retain a racially, ethnically, and linguistically diverse workforce to reflect and serve our broader community. This position supports the college's mission to prepare advocates and leaders who serve diverse populations, enhance well-being, and promote social justice for individuals, families, schools, and communities.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS

• Associate's or bachelor's degree in business administration, education, public administration, or a related field.

• Minimum of three years of experience providing administrative and financial support in a higher education or public sector setting.

• Proficiency with financial systems, including budget tracking, p-card reconciliation, and procurement processes.

• Experience using enterprise resource planning (ERP) systems such as Workday for accounts payable, spend authorizations, and financial reporting.

• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Experience coordinating faculty hiring, student worker supervision, and academic program support.

• Strong interpersonal and communication skills with the ability to work effectively with diverse populations, including faculty, students, and external partners.

• Excellent writing, editing, and document preparation skills using correct grammar, punctuation, and formatting.

• Knowledge of or experience working with admissions processes for graduate programs (master's and doctoral level).

• Commitment to diversity, equity, inclusion, and social justice in an academic or administrative setting.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 29, Step 1, salary $ 50,153.76. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

BENEFITS OF WORKING AT UNLV

• Competitive total rewards package including:

  • Paid time off, sick leave, and holidays

  • Excellent health insurance including medical, dental and vision

  • Comprehensive retirement plans and voluntary benefits programs

• No state income tax

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Employee recognition and appreciation programs

• Connect with colleagues with shared interests

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

• A comprehensive onboarding program, Rebels: Onboard

• Opportunity for career advancements to leadership roles

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will close at midnight (Pacific Standard Time) on June 28, 2025.

Materials should be addressed to Dr. Benita R. Brooks, PhD and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0147782" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov ; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Required Attachment(s)

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.