UAFR
Sponsorship for Work authorization is not available for this position.
Job Summary
Perform complex duties to help maintain the integrity of the Banner fixed asset module that includes adding and updating records through Banner forms and FABweb submissions by units and by communicating state and University policies and procedures to departmental officials and staff.
Duties & Responsibilities
- Process new acquisitions of equipment into the fixed asset record using FABweb bolt-on system to obtain information from departments that includes updating the initial Otag record and converting it to a permanent Ptag record.
- Prepare correcting and reclassification journal vouchers and process corresponding Banner D tags transactions as needed.
- Analyze transfer of funding journal vouchers prepared by departments to determine when and how the original purchase was entered into Banner Fixed Assets and process corresponding Banner D tag transactions as needed. Prepare correcting or reclassification journal vouchers if necessary.
- Process trade-in transactions that include determining the vendor discount for equipment traded in, posting journal vouchers to create necessary update records, and adding the new record book value, and disposing of the old, fixed asset record. Provide backup assistance for processing updates to ownership/title codes in Banner Fixed Asset module in collaboration with Grants and Contracts. Provide backup assistance for processing non-cash additions of equipment into the Banner fixed asset record and reconcile non-cash addition account transactions posted to Banner general ledger to ensure they have been correctly used in FOAPAL strings. This includes adding granted or donated equipment, confirming that proper acceptance authorizations have been obtained.
- Provide backup assistance for recording group asset and fabricated equipment additions to the Banner fixed asset module. Review accounting transactions posted to fabricated and group asset accounts, communicate with units to determine their appropriateness, and post needed transactions to record the equipment correctly in both the fixed asset and general ledger modules. Provide backup assistance for disposal of capitalized fixed asset records to ensure proper accounting in both the fixed asset and general ledger modules. Provide assistance with work performed by co-workers whose classifications are of a lower rank. Perform other assigned duties appropriate for an Accounting Officer classification.
Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
a. Course work in accounting, as measured by the following conversion table or its proportional equivalent: 9 semester hours equals two (2) years (24 months), Course work in any discipline as measured by the following conversion table or its proportional equivalent: i. 30 semester hours equals one (1) year (12 months) ii. Associate's Degree (60 semester hours) equals eighteen (18) months iii. 90 semester hours equals two (2) years (24 months)
b. Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills and Abilities
- 1. Extensive knowledge about accounting principles and practices, and the ability to apply them to University business transactions.
- 2. Specialized knowledge about the regulations set forth by the State Property Control Act and related Central Administrative Services Administrative Code, University policies and procedures (with special emphasis on Section 12), and University Property Accounting and Reporting operating policies and procedures.
- 3. Knowledge about FABweb operations and Banner fixed asset, general ledger, and procurement modules, screens, and forms.
- 4. Proficiency with computer skills to perform assigned duties using: Banner, Microsoft Word, Microsoft Outlook, Microsoft Excel, and various Internet browsers.
- 5. Proficiency with office equipment including calculators, photocopiers, printers, and facsimile machines.
- 6. Excellent keyboarding and proofreading skills with strong emphasis on accuracy.
- 7. Ability to comprehend, interpret, and apply University policies and procedures in the performance of assigned duties.
- 8. Ability to work independently and exercise good judgment and discretion in the performance of assigned duties.
- 9. Knowledge and respect of policies and procedures outlined for both the University of Illinois and the Office of Business and Financial Services.
Appointment Information
This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible. System Office jobs such as this one are not eligible for the Referral Program. Sponsorship for Work authorization is not available for this position.
The budgeted salary range for the position is $42,242.98-$46,638.28. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on August 3rd, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bree Smith at cbsmith@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1031000
Job Category: Administrative Support
Apply at:https://jobs.illinois.edu
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