Academic Program Administrator I/II/III

Auburn University, United States

Updated: 1 day ago
Location: Auburn, ALABAMA
Deadline: ;

Position Details
Position Information


Requisition Number S4569P
Home Org Name Chemical Engineering
Division Name Samuel Ginn Col of Engineering
Position Title Academic Program Administrator I/II/III
Job Class Code AA02A/B/C
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
Coordinates and/or directs all aspects of academic related program(s) and service(s) for the Samuel Ginn College of Engineering Chemical Engineering department focusing on department marketing and communications, event management, and graduate student recruiting and support.
Essential Functions
  • Department Marketing and Communications: This role works to enhance both the department’s public presence through marketing, and social media development and management. Responsibilities include creating and procuring marketing materials such as newsletters and brochures and other promotional publications, developing social media content for the department, developing and managing the annual Senior Directory, maintaining the department websites, developing faculty websites, developing recruiting, etc. videos, and serving as the department photographer.
  • Event Management: This position is responsible for organizing and coordinating a variety of departmental events, including planning ceremonies, meetings, the department seminar series, and receptions, and overseeing invitations, registrations, RSVPs, and catering arrangements, flower and gift orders, preparing agendas, coordinating event space bookings, handling hotel block reservations, contract negotiation, invoicing, and event promotions. This position is also the liaison to the department advisory board and coordinates bi-annual meetings, correspondence, and the board website.
  • Graduate Student and Faculty Recruiting: The position supports graduate recruiting efforts by developing recruitment packets, preparing promotional collateral, and attending events to assist with outreach efforts. Additionally, the role plays a crucial part in faculty recruiting events by overseeing the planning and execution of faculty candidate visits.
  • Graduate Student Support: Manages the graduate student picture directory and assists with various recruiting activities. Responsibilities involve collaborating with the Graduate Recruiting Committee to develop and execute email campaigns, coordinating virtual open house events in partnership with the Graduate Program Administrator. The position also serves alongside the staff advisor for the Chemical Engineering Graduate Student Organization (ChEGO).
  • Office and Department Administration: Manages the department’s TV and display boards to ensure timely updates and relevant information dissemination, organizing general campus tours for prospective students and visitors. This position also serves as a backup for the Office and Departmental Assistant Receptionist.
  • CPAC (Center Support): The position provides administrative and clerical support to the current director of the Center for Polymer and Advanced Composites (CPAC) .


    		•
    Why Work at Auburn?
    • Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
    • Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
    • We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
    • Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
    • A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.


    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications


    Minimum Qualifications
    Level I: Bachelor’s degree in discipline related to program and 0 years of experience in project or program administration
    Level II: Bachelor’s degree in discipline related to program and 2 years of experience in project or program administration
    Level III: Bachelor’s degree in discipline related to program and 4 years of experience in project or program administration
    Substitution allowed for Education: When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

    Minimum Skills, License, and Certifications


    Minimum Skills and Abilities
    Minimum Technology Skills
    Minimum License and Certifications

    Desired Qualifications


    Desired Qualifications
    Bachelor’s in Marketing and Communication Preferred 

    Posting Detail Information


    Salary Range $39,420 - $75,040
    Job Category Administrative
    Working Hours if Non-Traditional
    City position is located in: Auburn
    State position is located: Alabama
    List any hazardous conditions or physical demands required by this position
    Posting Date 07/09/2025
    Closing Date
    Equal Opportunity Compliance Statement
    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
    Special Instructions to Applicants
    Provide 3 professional references
    Quick Link for Internal Postings https://www.auemployment.com/postings/54618

    Similar Positions