Administrator - Development and Alumni Relations and International Offices

__________

DIVISIONAL SERVICES AND ADMINISTRATION

•    6.75% superannuation + five weeks’ annual leave (pro rata)
•    Tertiary study benefit
•    Ongoing professional development opportunities

The role/Te mahi

In this role, you will be part of a team of Administrators and Executive Assistants within the Research and External Engagement Divisions. You may be required to assist in other areas as needed.

Your role will be to provide high quality support to the Development and Alumni Relations (DARO) and International offices and their internal and external customers. These offices sit within the Division of External Engagement. 

You will play a vital role in the day-to-day running of these offices, and your days will be filled with a variety of administrative responsibilities.

Tasks will range from completing transactional finance processes such as PCard coding, invoice generation and payment processing and staff and non-staff reimbursements, coordinating Sensitive Expenditure applications and related activity, and facilitating travel arrangements.

Your skills and experience/Kā pūkeka me kā wheako

You will have excellent administration skills, a strong customer service focus, an eye for detail, sound numeracy skills and exceptional communication skills, both written and verbal. 

You value work ethic and thrive as a professional in an environment that requires sound judgement, discretion, and confidentiality. 

We are looking for candidates with:
•    Experience in transactional finance tasks (experience using University of Otago systems is preferred).
•    A passion for delivering exceptional service to a wide range of stakeholders.
•    Proficiency in the Microsoft Office suite of programmes.
•    A self-starter attitude and a desire to continually learn and grow.
•    The ability to work collaboratively as part of a team and individually, contributing to a positive team environment.
•    Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality operational management and administrative support services.  We are a strong supportive whakawhanaukataka (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.  

Further details/Pūroko

This is a permanent, full-time position (37.5 hours per week) located in Ōtepoti, Dunedin.

The appointment range for this role is Level 4 $63,508 to $68,185. Top of the range is $73,640.

The Administrator function also includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for this role is Level 5 $69,931 to $74,609. Top of Range $80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

You must have the right to live and work in New Zealand to apply for this position.

For further information, or to discuss this role in confidence – please contact Ruth Hughes, Operations Lead, via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501063 will close on Wednesday, 30 July 2025. 

Applications will be reviewed as they are submitted. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Ruth Hughes

Position details: Job Description

Position details: Kaiwhakahaere Tari Job Description

Further Information: Development & Alumni Relations Office

Further Information: International Office

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Location: About Dunedin

Primary Location
 NZL-SI-Dunedin
Employment Status
 Permanent 
Salary Level and Range Please see information above
Organisation
 Divisional Services and Administration (AcaCen)
Job Function
 Administrative