Procurement Specialists (Technology)

University of Utah, United States

Updated: about 1 month ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 04 Jun 2026

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Procurement Specialists (Technology)
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Announcement
Details


Open Date 03/04/2026
Requisition Number PRN44401B
Job Title Procurement Specialists (Technology)
Working Title IT Procurement Specialist
Career Progression Track P00
Track Level P2 - Developing
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 01249 - HCI Information Technology Dep
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range DOE
Close Date 06/04/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The IT Purchasing and Inventory Tracking specialist is responsible for managing the procurement of IT equipment and software, as well as maintaining accurate records of IT inventory using available tools. This role involves working closely with various stakeholders, including HCI and University IT teams, vendors, and finance to ensure purchasing policies are communicated and adhered to. This role also ensures that the organization’s IT assets are efficiently tracked, monitored, and aligned with business needs.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
Responsibilities
Key Responsibilities:
Procurement Management:
  • Collaborate with IT teams and other departments to identify IT equipment and software needs.
  • Research product requests with existing vendors, obtain quotes, and supply information to users.
  • Submit and manage purchase requests, ensuring compliance with organizational policies including but not limited to security policies and the university’s software rules.
  • Review and pay IT invoices such as Verizon, AT&T, Comcast and others when necessary.
  • Maintain relationships with HCH and HCI vendors to stay informed about product offerings and pricing.


Inventory Tracking and Management:
  • Work with IT management to create an inventory process to maintain an accurate inventory of IT assets, including hardware, software licenses, peripherals, and accessories.
  • Collaborate with IT teams to conduct regular physical audits and reconcile physical assets with digital records.
  • Work with finance and other groups to develop and enforce inventory control procedures.
  • Coordinate the deployment and retirement of IT assets in collaboration with IT teams.

Documentation and Compliance:
  • Ensure compliance with organizational policies, industry regulations, and software licensing agreements.
  • Maintain complete and up-to-date documentation of all IT purchases, warranties, and licensing agreements.
  • Generate reports on IT purchasing costs, inventory levels, and compliance as needed.
  • Create and maintain the HCI IT standard hardware catalog depicting the makes, models, and pricing.

Vendor Relations:
  • Foster positive relationships with HCH and HCI vendors for IT-related products and services including internal university vendors and services.
  • Collaborate with vendors to receive information on emerging products and industry trends, product recalls, out-of-stock items, delayed or other delivery issues.
  • Work with users to resolve purchasing issues, initiate warranty repair requests, and answer questions regarding the procurement process.

Other Duties:
  • The Huntsman Cancer Institute is a dynamic, fast paced environment where the needs of medical research and patient care advance rapidly. Due to this, there are duties that will be assigned if/when necessary.

Work Environment:
  • Primarily works in a professional office environment.
  • Requires prolonged periods of sitting, working at a computer, and using standard office equipment (keyboard, mouse, phone, copier, scanner).
  • May require occasional lifting and transporting of IT equipment and packages weighing up to 40 pounds (e.g., laptops, monitors, desktops, network hardware).
  • Periodic work in storage rooms, inventory areas, or data centers with exposure to varying temperatures and moderate noise levels.
  • Regular interaction with vendors, suppliers, internal departments, and IT staff both in person and via phone/Teams/email.
  • Must be able to manage multiple priorities, meet procurement deadlines, and respond to urgent equipment needs in a fast-paced environment.
  • Requires attention to detail when handling purchase orders, contracts, asset records, and compliance documentation.
  • Must maintain confidentiality of financial data, vendor contracts, and organizational purchasing information.

Qualifications:
  • Bachelor’s degree in IT or Business, or comparable years of experience.
  • Proven experience in IT procurement, inventory tracking, and vendor management.
  • Knowledge of IT hardware, software, and licensing.
  • Proficiency in using procurement and inventory management software/tools.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills.
  • Ability to multitask, prioritize, and work effectively in a fast-paced environment.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Procurement Specialists (Technology), II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * What is your highest level of completed education?
    • None
    • High School Diploma or Equivalent
    • Associate Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate Degree
  • * How many years of related work experience do you have?
    • Less than 2 years
    • 2 years or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more, but less than 10 years
    • 10 years or more, but less than 12 years
    • 12 years or more, but less than 14 years
    • 14 years or more
  • Do you have any current relatives working in HCI?

    (Open Ended Question)


    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: employment@utah.edu

     


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