Athletics Administrative Assistant

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.
Position Summary:
The Athletics Administrative Assistant provides comprehensive administrative and operational support to the Director of Athletics and Intramural Sports. This role is essential for ensuring smooth day-to-day operations of the Athletics program, including managing procurement and financial processes, coordinating logistics for athletic events, and serving as a liaison between internal departments and external partners. The position supports student-athlete success and helps maintain compliance with institutional and NJCAA requirements
Functional Responsibilities:

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for athletic teams and staff.
• Assist Director of Athletics and Intramural Sports in coordinating and planning game schedules, game contracts and home/away athletic events.
• Serve as the primary point of contact for Athletics-related inquiries.

• Oversee procurement processes, including eVA requisitions and vendor transactions.
• Process invoices and communicate with Finance, Institutional Advancement, and campus business offices to ensure timely payments.
• Assist with cash advances, credit card transactions, and monthly financial reporting.

• Coordinate with internal departments for athletic operations.
• Make administrative calls and follow up on reservations, approvals, and service requests.

• Arrange meal orders, transportation, and security for athletic events.
• Support logistics for volunteer and community engagement activities.

• Maintain accurate records of financial transactions, vendor agreements, and scheduling.
• Support Director of Athletics and Intramural Sports in ensuring adherence and compliance of college policies and NJCAA guidelines.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Previous administrative experience, preferably in athletics or higher education.
• Experience with procurement systems (eVA or similar) and financial processes.
• Strong organizational, time-management, and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving, critical thinking, and customer service skills.
• Ability to organize, prioritize, and manage multiple tasks effectively.
• Knowledge of policy and procedure interpretation and application.
• Ability to maintain confidentiality and handle sensitive information

• Knowledge of PeopleSoft systems.
• Experience working with community college students and the general public.
• Familiarity with NJCAA compliance and college athletics operations.
• Experience coordinating events and travel logistics.
• Knowledge of budget tracking and vendor management

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.