2025-2026 - Student Office Assistant

Florida International University, United States

Updated: 2 months ago
Location: Miami, FLORIDA
Deadline: 24 Apr 2026

The Department of Math and Statistical Sciences is currently seeking a Student Office Assistant to join their team of professionals.

Duties to include:

  • Assist with entering, submitting TAR¿s and Expense Reports for Faculty of both the Mathematics / Statistics Department, Graduate Students (Math PhD & Statistics Master Students), and for invited guest speakers visiting professors
  • Assist with the placing of ordering of office supplies for the Mathematics / Statistics Department when needed
  • Check, and maintain inventory of office supplies for the Mathematics / Statistics Department, and restock items when needed in the office supply cabinets
  • Answer incoming phone calls and / or emails from the department staff email account to assist faculty and students when needed
  • Provide maintenance to the main Toshiba Copier / Printer when needed added paper, staples, and toner to machine
  • Assist in receiving interoffice mail daily and distributing it to all faculty inside their department mailboxes
  • When needed send documents via interoffice to faculty and other specific documents at FIU

Federal Work Study
  • Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.
  • Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.
  • Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Schedule based on department needs and class schedule.

 $14.00/hr

Criminal Background Check

This student appointment may be subjected to a pre-employment background check.

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

  Duties:                                Yes or No                      
Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)No

Will this role be in the Center for Children and Families (CCF) or the Childrens¿ Creative Learning Center (CCLC)?

No

Will this role be part of a university-sponsored summer camp or afterschool program? (Those providing services in Camps will require DCF Clearance at a cost)

No

Will this role require entering any K-12 schools? (Those providing services in K-12 Schools will require MDCPS/BCPS Clearance at a cost.)

No

Will this role have direct access to cash, checks, gift cards, credit cards, debit cards, or make and receive payments?

No

Will this role conduct IT related functions, e.g. IT Technician, Data Analyst, Application Developer, etc.?

No

Will this role require driving of a university-owned motor vehicle (including golf cart and other utility vehicles)?

No

Will this role travel with Athletics teams to events?

No

Will the role be in a special trust/sensitive location?

No

Will this role be in the Office of the Registrar, Office of Financial Aid, or One Stop?

No
Will this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families?  Office of Inspector General (OIG) Checks (Global Watch only)No

Will this role perform or support research? (Mark No if this is a Graduate Assistant contract (GA, RA, TA))

No

 

 

 

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

 

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

 

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.

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