Operations Administrative Assistant

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Operations Administrative Assistant
Job ID #3071
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Job Information

Positions Available

1

Closing Date

13 Mar 2026

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

Information and Communication Systems Technology

School

School of Media and Info Technology

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at  www.nait.ca/careers

 

Please Note: This competition is limited to current NAIT staff.

Please Note: This is a temporary position ending on or before February 28, 2027, with the possibility of extension.

 

The School of Media & Info Technology is currently recruiting for a full-time administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

 

Key Responsibilities:

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
• Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
• Gathers and reports student numbers to ensure targets are met through admissions.
• Assists with the development and implementation of marketing, recruitment, and retention strategies.
• Assists with Human Resources recruitment, employment, performance, and orientation of personnel.
• Assists with the preparation of operating and capital resources for the department.
• Monitors department incomes and expenditure budgets.
• Supports new staff members (orientation, key requisitions, office space, etc.).
• Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
• Research and prepare various forms of information.
• Prepares reports and organizes and tracks information.
• Supports all portfolio programs, staff, and students.
• Supports facility operations related to program delivery.

 

Skills & Abilities:

• Excellent interpersonal and communication skills
• Strong organizational and time management skills
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)
• Awareness of policies, guidelines, and procedures that impact departments.
• Awareness of budget-related processes
• Awareness of student administration and finance systems.

 

Qualifications:

• High school diploma or equivalent.
• Related post-secondary certificate or diploma.
• Minimum of three years’ related experience.
• Equivalencies may be considered.

 

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

 

Remuneration: $51,195.82 - $66,254.76 annually, plus a comprehensive benefits package. (Classification – Administrative Support V).                           

 

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.                 

 

Please submit a resume and cover letter to be considered for this opportunity.

 

 

About NAIT

 

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

 

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

 

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

 

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy . We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca . 

 

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