Administrative Coordinator (Professional Services)

Carleton University, Canada

Updated: about 23 hours ago
Deadline: 28/04/2026; 28/04/26


Career Development Assignment (CDA):

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.


Duties and Responsibilities:

Responsible for providing administrative and research support to the People Relations & Workforce Stragy and its sub-units (Labour Relations, Workplace & Employee Relations, and Staff Relations). This includes supporting the team with file preparation, record maintenance, meeting logistics and other labour- and employee-related duties (LR/ER). The position also provides administrative support to labour and employee relations programs, including the Flexible Work Program.


Qualifications:

The incumbent must possess the following qualifications:
• Knowledge of office administration policies, procedures, and processes
• Knowledge of collective agreements and labour relations policies, procedures, and processes
• Knowledge of applicable legislation, labour codes, and available research centres for labour relations
• Knowledge of office operations as well as the broader University’s academic units, departments, and divisions
• Knowledge of office productivity software, databases, internet browsers, search engines, discipline-specific applications, enterprise systems,, and related technology tools


Education and Experience:

The above is normally acquired through the completion of:
• College diploma or bachelor’s degree
• Working towards a designation in Human Resources is an asset
• Minimum of four years of previous administrative experience
• Minimum of two years of experience working in a human resources function within a unionized environment.


HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.


View complete position description


You must login first before attempting to apply for any postion.

Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.


Similar Positions